Your insight into all things weddings, planning and outdoor events
This all depends on how many guests you are having. As a rough guide: one tipi will accommodate up to 70 guests, two tipis will accommodate up to 120 guests and three tipis up to 150 guests. Dance floors need plenty of space, to allow those shapes to be thrown, so may require an entire tipi of their own to avoid moving furniture. We can design a layout custom to you and your needs, the best way to do this is to get in touch with our fantastic team.
A giant tipi marquee is 10.5 metres in diameter with the sides down and 13.5 metres when the sides have been raised. When tipis are linked, they do overlap slightly, but still best to keep good clearance all round. We also need space to build them, an additional 15m to one side at least. The marquees are also around 6.5 metres tall, so will need clearance from any trees, wires or obstacles at height. Our glamping tents are 4 metres (needing a 6x6m flat grass space, 5 metres (needing a 7mx7m flat grass space) or 7m (needing a 10x10m flat grass space).
The sides can each be lifted independently, so depending on how you have the tipis laid out, you can lift as many or as few as you like. In the height of summer, it is great to lift lots of sides, however, keep in mind that areas with dance floors, you probably want them down to create the right vibe. Feel free to discuss all the options with our team. Please also note that once the event is underway, we are unlikely to be able to lower sides unless there is a weather emergency. If more than 4 sides need to be raised, there may be a small additional cost incurred.
We work at a vast range of venues and are always happy to assess any location for suitability. The most ideal locations are relatively flat, grassy areas, free from obstacles with enough space to erect the tents and still have a 2m+ gap around the perimeter. The venue can be part of an existing wedding/events venue, to add a new dynamic to the space and we can liaise with the venue management to clear any concerns. Likewise, dry hire fields and spaces are great fun, creating an event from a blank canvas.
We can largely assess a venue’s suitability on receipt of photographs prior to booking or can arrange a site visit if needed.
Power – particularly key if you are doing dry hire or at a private house. You will need to provide adequate power for anything within the marquees; lighting, heating, DJ/band, fridges behind bars and so on.
Toilets – again, most pertinent for a dry hire venue, toilet blocks or will need to be arranged to cater for your guests. You can book any of these essential services through us and our partners or you may source your own, but we will need to see the relevant test and insurance paperwork before the event begins to check suitability.
Security – our tipis are not lockable and furniture and finishings can be worth a lot of money. You will need to make sure your location is secure. If this is not the case, we may be able to provide security at an additional cost.
Our tipi marquees are delivered by tow on a long wheel base trailer – the vehicle configuration needs a clearance of 12 metres in length and 2 metres in width. We will need to get close to the setup spot. The site should be secure for the duration of hire and if not, we may need to make security arrangements (fees would incur). If your event is at a site we have not attended previously, we would also ask that a site visit is arranged prior to the day.
For smaller hires – van access is needed.
We work with a number of venues across the South-East and can help you to find the right location if you don’t yet have somewhere in mind. We also have a couple of exclusive partnerships with land owners for dry hire options. Just let us know what exactly you are looking for.
For giant tipi hire, we normally we set up 1-2 days before your event and take down 1-2 days afterwards. We will do our best to work around your schedule, but some flexibility is needed, particularly when the weather is involved.
Generally the weather won’t stop us, with the exception of high winds. They can cause a problem for us when both erecting or dismantling the tents. We will track the weather before and during your event and address any potential issues but may need to flex to avoid particularly bad patches.
While a small amount of warmth is given off from the fire pits, they are more for ambience and atmosphere than heating. Blow heaters are much more effective and can be hired through us or third party suppliers.
Some of our packages include elements of these, but if not, we can supply all of them at an additional hire fee. Through our own inventory and partners, we have everything you could possibly need to make you event spectacular.
Our tipi marquees and glamping tents are fully watertight in most normal conditions; our tiny tipis are not – they are only suitable for indoor or dry weather use. There are vents in the marquees used to ventilate, particularly if using fire pits and these will need to be repositioned if there is severe weather. This will be discussed with you at your event briefing. Our tents can be used during snowy conditions, however, the area they will be assembled will need to be fully cleared of snow before we arrive on site. The tents will also need to be kept constantly warm to prevent snow settling on the canvas as this can cause safety issues – this will require significant heating and fuel.
Our glamping tents are also fully weather proof by the nature of the material; however, they can be chilly so we recommend hires between May-Sept and ask that all windows and doors are shut in rain and high winds. Sleepover tents are indoor only.
For tipi marquee hire packages, our price is inclusive of all setup, pack down and delivery within a 50 mile radius of our headquarters (CM7). Outside of this radius, and within central London, delivery charges will apply. If outside of our core service area, we are still able to provide services but costs for accommodation and expenses will also be quoted for.
For glamping bookings, setup, pack down and delivery is included in the price within a 20 mile radius of our HQ. For tiny tipi bookings, setup, pack down and delivery is included in the price within a 10 mile radius of our HQ.
While general safety means we prefer for LED candles to be used, you may use real flame candles in the marquees only, provided that they are kept at least one metre from the canvas. It is flame-resistant, but we just like to keep safe! We ask that no candles are used in glamping tents or anywhere near tiny tipis.
You are welcome to decorate both the tipi marquees and the glamping tents, however we ask that nothing is used that could damage/pierce the canvas or cause any damage to structural poles even at a surface level. Our tiny tipis will be decorated for you or come with décor packs for you to assemble.
Our tipi marquees are substantial structures. They will take a team of 4-6 people best part of a day to erect (6-8 hours). This varies depending on the amount of internal décor, weather conditions and so on. Our glamping tents take around 1-2 hours to assemble depending on complexity of content. Tiny tipis take 30-60 mins to assemble depending on number of guests and complexity of theme.
We host open days at various points in the year and at different locations. We also attend many wedding events in our key regions, please keep an eye out on our website and social media for more information on the latest ones or ask us where we will be in the coming months.
Tipi marquees: our tipi marquees are pretty durable, so damage isn’t a common issue. However, once the equipment is set up, you are responsible for its safety and integrity throughout the duration of your hire. The cost of any damages during this time, would therefore be your liability. You can opt for our option damage waiver, which incurs a charge of 2% of the total hire fee. This waiver removes this liability for any damages except for a £500 excess charge.
If you do not opt for the damage waiver, we strongly recommend that you have your own insurance where the policy will cover the marquee.
Glamping tents & Tiny Tipis: again, you are responsible for any of our equipment while it is within your hire period. For standalone glamping hires.
We would love to hear from you, whether it’s a phone call or email, or even a message on our social media. Let us know what your event is about, how many guests, when and where etc. We can then provide a unique quote just for you.
Any remaining balance will be due six weeks before your event and this is where we can talk about any last changes to the package (we try to have extra bits and pieces handy even up to the day where needed but subject to availability). This is also where we will take card details for damage deposits.
The tipis are then yours for the agreed duration. For tipi marquees this is usually across a weekend / 3-4 days or for glamping/tiny tipis as arranged at booking stage. Have an absolute ball!
Once you are happy with the quote, we will ask you for a 25% non-refundable deposit and you will sign our contract. If your event is taking place within eight weeks, we will ask for the full amount on booking.
In the last week before your event, we will be in touch regarding any changes to setup that may need to happen with weather conditions (if an outside booking). We will check all timings, layouts and everything else to ensure it is perfect.
This may also be where we ask for card information to be held for damages too.
Once the event is complete. Our team will return at the agreed day and time to pack down to clear everything away to its previous state. We will need you to remove your belongings by this time.
We’ll stay in touch with you in between booking and your live event, to check whether you need a helping hand. We’ll also invite you to any open days or wedding fairs we are hosting or attending, to speak to us in person and to help you plan.
On the setup day, our team will arrive to begin the build, we will aim to give you maximum time to decorate/finalise. Depending on the agreed arrangements, we will then brief you and handover to you, or we will get our glad rags on to provide services (bars, catering, on-the-day coordinators etc).
Afterwards we would love you to stay in touch and share your pics with us.